Official Records

The Recording Division of the Clerk’s Office is the central depository for all documents recorded in the Official Record Books of Flagler County as required by Florida Statute.  These records include, but are not limited to deeds, mortgages, assignments, satisfactions, subdivision plats, deed restrictions, agreements, claims of lien, notices, tax warrants, final judgments, probate documents and other instruments relating to the ownership, transfer, encumbrance of or claims against real property or any interest in it.  Other instruments that are recorded include declarations of domicile, certain court records, military service discharge and federal instruments.  This division is also responsible for collection of state documentary and intangible taxes on certain documents such as deeds and mortgages.

The Recording Division is located on the first floor of the Kim C. Hammond Justice Center, 1769 E. Moody Blvd, Bldg 1, Bunnell, FL 32110. Public office hours are Monday – Friday, 8:30 a.m. to 4:30 p.m. We may be contacted by telephone at 386-313-4360 or via our contact form.

Frequently Asked Questions

What types of documents can be recorded?

In accordance with Florida Statutes 28.222 and 28.223, the Clerk of the Circuit Court is mandated to be the recorder of all documents required or authorized by law. The following list contains the only documents that can be recorded:

  • Deeds
  • Leases
  • Bills of sale
  • Agreements
  • Mortgages
  • Notices of claims of lien, releases of lien
  • Notices of levy
  • Tax warrants
  • Tax executions
  • Other instruments relating to the ownership, transfer or encumbrance of or claims  against real property or any interest in it
  • Extensions
  • Assignments
  • Releases
  • Cancellations
  • Satisfactions of mortgages
  • Liens
  • Powers of attorney
  • Notices of lis pendens
  • Judgments
  • DD214–military discharges
  • Certified copies of bankruptcy and orders concerning bankruptcy
  • Subdivision plats
  • Condominium plats
  • Death certificates
  • Wills and codicils
  • Letters of administration
  • Orders concerning real property
  • Final judgments
  • Declaration of domicile (affidavit of residency)
  • Marriage license
  • Any instrument relating to or affecting real property
What are the recording requirements for deeds?

PER FLORIDA STATUTES, the following must be included:
The signature of the grantor(s) must be notarized with the name and address printed below each signature.  The notary’s name must also be printed. Two individual witnesses subscribing to the grantor(s) signature.  Witness names must be printed below their signatures. Complete legal description must appear on the deed. Mailing address of the grantee and preparer’s name and address must appear on the face of the deed.

How can I obtain a copy of a recorded instrument?
Copies may be purchased in person or by written request.  Please consult the Clerk’s fee schedule for further information.

Does the Recording Department notarize documents?
Recording only notarizes Notice of Commencements.

What is the Recording Process?

Documents are reviewed to make sure they meet Florida Statute requirements. Appropriate fees are collected. Consecutive Clerk’s numbers and official record book and page numbers along with the date and time of recording are printed on the document. The Documentary tax is also printed on the document, if required. An alphabetical official record index and numeric index is created by compiling names contained in each document. Each document is digitally imaged and film is created from that image. The quality of the created film images is then verified. The original document is returned to the party indicated on the document.

Note: It is extremely important that the images we create and place in the Official Records are legible and of the highest quality. The quality of our images depends upon the quality of the documents that you present to us for recording.

Please ensure that the print and writing is legible and dark. It is VERY IMPORTANT that you DO NOT HIGHLIGHT text on the documents, as color shows up as black on the scanned image.

Where can I search Public Records?
Public computers are available in the Official Records Division, first floor, the Kim C. Hammond Justice Center, 1769 E. Moody Blvd, Bldg 1, Bunnell, FL 32110.